Q: How can I reserve exhibit space?

A: You can reserve space through Marilyn Bellinger, mbellinger@inda.org, T: +1 919 459 3718. Marilyn Bellinger manages all IDEA16 exhibit sales and, upon request, will send you a floor plan showing the best available booth locations in your selected sizes.

Q: What is the smallest booth I can reserve?

A: The smallest booth size at IDEA16 is 10 foot x 15 foot, 150 sq. ft. (approximately 3m x 3m).

Q: What is included with the exhibit space?

A: The exhibit space comes with pipe, drape, concrete floor space, complimentary booth personnel passes (the number of personnel depends upon the booth size), a complimentary Show Directory listing, and general pre-show publicity.

Q: How much does exhibit space cost?

A: All booth space is sold on a square foot basis. The INDA Member price is $28 per square foot and the non-member price is $34. Island booth space includes an additional fee of $1 per square foot. Booth space with three open sides includes an additional $.75 per square foot.

Q: What is the latest date I can reserve a booth?

A: There is no deadline to reserve a booth. INDA will continue to sell booths until all floor space is sold. Potential exhibitors are encouraged to submit booth reservations early to secure a selected booth space and a listing in the Show Directory. The deadline to be listed in the Show Directory is March 1, 2016. Any booth reservations received after this date will be processed; however, it may not be listed in onsite publications.

Q: How many booth personnel can I have?

A: Exhibit Personnel Exposition Passes are provided to companies based upon booth size. Two (2) Exhibit Personnel Exposition Passes will be provided for every 150 square feet of exhibit space, with a maximum of 20 passes. The Exhibit Personnel Exposition Passes provide booth personnel access to the exhibition floor only. Conference sessions and the Welcome Reception are not included; these options may be purchased for a separate fee. Additional Exhibit Personnel Exposition Passes, beyond the maximum of 20, may be purchased at a discounted rate when purchased prior to March 7, 2016. Please refer to the Exhibitor Service Manual for the discount rate and to register all Exhibit Personnel.

Q: Who is the show decorator?

A: Brede/National Exposition Services
6801 Mid- Cities Avenue
Beltsville, MD 20705-1411
USA, T: +1 301 937 8600,
F: +1 301 937 2952

Q: Can I set up my own booth?

A: Exhibitors may set their own booths as long as they are "bona fide" company employees who will be staffing the exhibit. Exhibitors who employ display houses or exhibit manufacturers to erect or dismantle their booth may have supervision sent in by their supplier. Supervisors of this type cannot physically erect the booth, unless they are members in good standing of Teamsters Local 25. For detailed information, contact Lori Reynolds at lreynolds@inda.org.

Q: Can I bring in supplies for my booth?

A: Lightweight supplies or boxes that can be carried in (or even a rolling case with Banner Ups) are allowed to be brought in by an Exhibitor. IDEA16

Q: A design company is doing my booth. Can they get passes to get on the show floor?

A: Work passes are available for anyone setting up booths. Work passes are available outside the main hall entrance during Exhibitor set up times. Please note: Exhibitors who employ display houses or exhibit manufacturers to erect or dismantle their booth may have supervision sent in by their supplier. Supervisors of this type cannot physically erect the booth, unless they are members in good standing of Teamsters Local 25. For detailed information, contact Lori Reynolds at lreynolds@inda.org.

Q: When can I set up my booth?

A: New! IDEA16 will have a targeted move in and each exhibitor will be assigned a day & time to have their freight delivered to the convention center.
Exhibit set up is:
Thursday, April 28, through Sunday, May 1, 8:00 am – 4:30 pm,
Monday, May 2, 8:00 am – 6:00 pm
Tuesday, May 3, 8:00 am – 10:30 am
There are no freight deliveries Saturday, April 30, or Sunday, May 1. Exhibitors will be notified via email of their targeted move in date and time. Strict adherence to the assigned targeted move in date and time is essential, so that the show can move in as quickly as possible and as little cost to each exhibitor as possible.

Q: Can I get into the Exposition Hall early on show days?

A: Exhibitors are allowed into the Expo Hall one (1) hour before the show opens. The show opens at 10:30 am and Exhibitors can get into the Expo Hall at 9:30 am.

Q: When will the Exhibitor Service Manual be available?

A: The Exhibitor Service Manual will be available after July 1, 2015. Exhibitors are sent a login and password once INDA is in position of the signed contract and initial deposit.

Q: Can I have a hanging sign over my booth?

A: Yes, certain types of booths may have hanging signs (e.g., island booths). Please refer to the IAEM guidelines included in the Exhibitor Service Manual for the criteria for hanging signs.

Rigging for signs to be hung from the ceiling must be ordered from
JCALPRO, Inc.,
617-954-2345 main,
617-954-2346, fax,
855-285-9317 secure e-fax
www.jcalpro.com

Q: Can I have a two-story booth?

A: There are height range allowances depending upon the type of booth. Please refer to the IAEM guidelines included in the Exhibitor Manual for the height range allowance for your booth type. In addition, the convention center and the Boston Fire Marshal have strict guidelines for multilevel booths. Please refer to the BCEC Event Guide.

Please contact Lori Reynolds at lreynolds@inda.org with questions.

Q: Where can I order furnishings for my booth?

A: Tables, chairs, carpet, wastebasket, and all other furnishings may be rented through the Exhibitor Service Manual.

Q: Can I bring in a chef to make light food for customers? Can I bring in a bartender?

A: Food and beverages should be contracted through the Boston Convention & Exhibition Center (BCEC) catering vendor. Any Exhibitor bringing in their own chef, food, etc., will be charged a fee by the BCEC. You may not bring in your own alcohol or bartender.

Q: Can I bring a pop up display for my booth?

A: Yes, pop up displays for smaller booths are acceptable.

Q: Are there rental displays available?

A: Yes, rental displays are available for certain size booths. The rental displays will be available for ordering in the Exhibitor Service Manual.

Q: Are there discounts available for exhibit space?

A: Discounted rates are available for INDA Members. The INDA Member price is $28 per square foot and the non-member price is $34. Island booth space includes an additional fee of $1 per square foot. Booth space with three open sides includes an additional $.75 per square foot.

Q: Is the reception free to exhibitors?

A: No, there is a separate fee for the Welcome Reception, sponsored by Velcro Companies. The fee is $69 per person if purchased prior to March 31, 2016 and $85 if purchased after March 31, 2016.

Q: I have more than one (1) company in my booth. Will it cost extra? Will they be able to have their own listing in the Show Directory?

A: There is no extra fee for Exhibitors sharing a booth. Yes, each Exhibitor can have their own listing in the Show Directory. Exhibit booth personnel are not allotted on a per company basis but rather on a per square foot basis. (For example: 150 square foot booth is allotted 2 exhibit booth personnel registrations as a part of the basis rental fee.)

Q: What are the show colors (i.e. carpet, pipe & drape, etc.)?

A: The show colors are purple, white and black.  There is black carpeting for the aisles and the pipe and drape is purple and white.

Q: Does the show provide any interpreters?

A: No, IDEA16 does not provide interpreters.

Q: How many exhibitors will there be?

A: IDEA16 anticipates having approximately 500 exhibiting companies.

Q: How many attendees are you expecting?

A: IDEA16 is anticipating 7,000+ attendees.

Q: Can I have a sponsorship or advertise at IDEA?

A: Any Exhibitor can take advantage of Sponsorship OpportunitiesPrint and Online Advertising, and Show Directory Advertising

Q: As an exhibitor, can I get a meeting room at the convention center?

A: Private meeting rooms are available for rent from IDEA16 at the convention center. Please click here to access the meeting room details and order form.

Q: I was contacted by an organization for reserving my hotel rooms. Is it legitimate?

A: The official IDEA16 Housing Bureau is D. VanEvery & Associates. They are processing all hotel reservations for the event. Any communications coming from @dvanevery.com or identified as IDEA16 – Housing Bureau are valid. Any other communiques are not valid. Please check the Exhibitor Service Manual for more information on hotel reservations.

Q: How far are the hotels from the convention center? How do I reserve a hotel room?

A: IDEA16 has contracted with multiple hotels in downtown Boston. Please refer to the Exhibitor Service Manual for more information on the hotels and their distance from the convention center.

Q: What is the address for the convention center?

A: Boston Convention & Exhibition Center, 415 Summer Street, Boston, MA 02210

Q: Which airport is closest to the convention center?

A: Logan International Airport

Q: Is there free transportation from Logan International Airport to the Boston Convention and Exhibition Center?

A: The Silver Line Bus Rapid Transit service provides complimentary service from Logan International Airport to the Boston Convention and Exhibition Center. There is a small charge for the return trip. Please visit http://signatureboston.com/bcec/getting-tothe-bcec.aspx for additional information.

Q: Is there parking at the convention center?

A: Yes, there is parking available for a fee.  For more information on parking at the convention center: http://signatureboston.com/bcec/getting-to-thebcec.aspx

Q: What are the options for public transportation in Boston?

A: Please visit this link to see public transportation options http://signatureboston.com/bcec/getting-to-thebcec.aspx

Q: When and where will IDEA19 be held?

A: IDEA19, March 25 – 28, 2019, Miami Beach Convention Center, Miami Beach, FL.