IDEA16 offers meeting rooms for Exhibitors who have exhibit space of at least 400 square feet. These meeting rooms will be available from 7:30 am to 6:00 pm each day of the show. The meeting rooms may be rented for a full day (7:30 am – 6:00 pm), or for a half day (7:30 am – 12:00 pm / 1:30 pm – 6:00 pm).

Each room is set conference style or U-shaped provided the Exhibitor informs INDA Show Management of their preference prior to March 1, 2016. The meeting room will be set conference style for 10 people if Exhibitors do not express a preference. Changes after March 1, 2016 will incur a $250 fee.

A sign will be placed outside each meeting room with the Exhibitor's corporate logo, provided that the Exhibitor sends their corporate logo art file to INDA Show Management before March 1, 2016.

Exhibitors are responsible for any additional costs including, but not limited to, internet, electricity, phones, catering, audio visual equipment, and office equipment.

The fee will be $1,250/full day or $625/half-day.


IDEA16 offers Meeting Rooms on Demand for Exhibitors with exhibit space of less than 400 square feet. Meeting Rooms on Demand can be rented for a total of four hours per day.

The meeting rooms will be available from 8:00 am to 6:00 pm each day of the show, May 3-5, 2016.

Meeting Rooms on Demand may be reserved by Exhibitors beginning February 1, 2016.

Each room is set conference style for eight people. Exhibitors are required to exit the meeting room promptly at the end of their scheduled time. Exhibitors are encouraged to be considerate of time as other Exhibitors may be waiting to use the room after you.

Due to the short meeting schedule; services such as a secure internet, additional electricity, catering of food and beverage, or audio visual equipment is not permissible.

The fee will be $200/hour.

IDEA Meeting rooms