INDA has secured room blocks in several major hotels in Boston at special discounted rates. There is not a hotel adjacent to the convention center!
D. VanEvery & Associates will coordinate housing for IDEA16. Reservations will NOT be accepted directly by the hotels. Reservations must be made through D. VanEvery & Associates by going to www.dvanevery.com/idea or by mail.
It is important that you make reservations no later than April 1, 2016. Room reservations may be made at these rates as long as rooms are available in the group block and reservations are made prior to April 1, 2016. After April 1, 2016, rates and room availability cannot be guaranteed. All rates are non-commissionable. To assist you in making your reservations, a list of IDEA16 hotels with rates is provided along with a map. Hotels fill up quickly, so make your reservation early!
You must guarantee your reservation with a major credit card. One night’s deposit will be charged at the time of reservation. Cancellations must be made in accordance with hotel policy (noted on your hotel confirmation) or your credit card will be charged. Every effort will be made to accommodate your hotel preferences, but in the event that the requested hotel(s) are unavailable, you will be assigned to an alternative hotel.
The most up-to-date housing list and map will be published in the Exhibitor Service Manual. For additional information, please contact Debra VanEvery Smith of D. VanEvery & Associates, email@example.com, or T: +1 361 790 7000.
Please do not contact the hotels directly. The hotels cannot make reservations in the IDEA16 room block; reservations must be made through D. VanEvery & Associates. Please note that the number of rooms reserved through the official hotel block determines INDA's ability to get first priority for the preferred IDEA dates for future shows.
The IDEA16 Housing Bureau agent is D. VanEvery & Associates.
This is the only official Housing Bureau for IDEA16 and they are processing all hotel reservations for the event. Any communications coming from @dvanevery.com or identified as IDEA16 – Housing Bureau are valid. Please do not give your credit card information or make any reservations with any other housing bureau, housing company, or convention housing company appearing to represent IDEA16, the IDEA16 Housing Bureau, and/or INDA. These companies, frequently are based out of Las Vegas and Eastern Europe and call themselves Exposition Housing, Expo Housing Group, Convention Housing, etc.; all appear to offer lower rates for hotel rooms and are a SCAM. We are not able to verify the authenticity of such companies, and will not be able to provide resolution to issues related to these fraudulent reservations. The IDEA16 Housing Bureau will ask for a credit card to guarantee reservations.
If anyone contacts you, offers you lower rates, and asks you to provide a credit card to PRE-PAY the reservation, then it is almost certainly to be a SCAM. If someone requires you to PREPAY the cost for the entire stay, it is NOT the official IDEA16 Housing Bureau.