Days remaining for IDEA 2019
19 months 1 weeks 5 days

IDEA 2019 Miami Beach

Located in the newly renovated
Miami Beach Convention Center
Miami Beach, Florida
March 25-28, 2019

EXHIBITORS INFORMATION

EXHIBIT HALL SHOW HOURS

TUESDAY, MARCH 26
10:30 am - 6:00 pm  

WEDNESDAY, MARCH 27
10:30 am - 6:00 pm

THURSDAY, MARCH 28
10:30 am - 4:00 pm

BOOTH RESERVATION PROCESS

All booths are a minimum of 150 square feet (10 feet x 15 feet).

BOOTH PACKAGE INCLUDES

*If booth space is confirmed and paid in full by January 15, 2019.

Note: The 25-word description for the IDEA19 Show Directory is due November 15, 2018.

All booth space is sold on a square foot basis. The INDA Member price is $28 per square foot and the non-member price is $34.

Island booth space includes an additional fee of $1.00 per square foot. Booth space with three open sides includes an additional $0.75 per square foot.

Each company that shares a booth space will be charged a flat fee of $750 per additional company in addition to the space rental fee.

EXAMPLE: Three member companies share a 10 feet x 15 feet booth. They will be charged $4,200 ($28/sq. ft.) for the raw space plus $750 each for the additional two companies occupying the booth for a total charge of $5,700.

RESERVATION DEADLINE

There is no deadline to reserve a booth. INDA will continue to sell booths until all floor space is sold. Potential Exhibitors are encouraged to submit booth reservations early to secure a selected booth space and a listing in the Show Directory.

The deadline to be listed in the Show Directory is November 15, 2018. Any reservation received after this date will be processed; however, it may not be listed in onsite publications.

Exhibitor Dates and Deadlines

CANCELLATION POLICY

Any Exhibitor who cancels all of their purchased booth space after submitting a signed booth space contract will forfeit and pay to INDA, as liquidated damages, a sum of money equal to 100 percent of the full price of the Exhibitor's booth space. In the event of a default by the Exhibitor, as set forth in the previous sentence, the Exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether or not INDA Show Management enters into a further lease for the space involved. Cancellation requests must be submitted in writing to Joe Tessari, jtessari@inda.org.

Show Housing

The number of hotel room nights reserved through the official IDEA hotel block determines INDA's ability to get first priority dates for future IDEA shows. Therefore, Exhibitors are required to use the show housing room block for all registered participants from the exhibiting company. It should be noted that INDA does not profit from these reserved hotel rooms.

SPACE REDUCTION

Should an Exhibitor reduce the size of their contracted booth space on or before September 1, 2018, a 15 percent service charge of the original contract price will be assessed by INDA. Any payment previously received will be applied to the revised booth fee balance. Any remaining balance, less the revised space fees and a 15 percent service charge, will be refunded up to a maximum of $5,000. After September 1, 2018, an Exhibitor is permitted to reduce the size of their contracted space; however, refunds will not be provided. INDA Show Management has the right to reassign the Exhibitor to a different booth space based on the revised size requirements. Space reduction requests must be submitted in writing to Joe Tessari, jtessari@inda.org.

INDA MEMBER RATE

In order to qualify for the INDA Member booth space rate, an Exhibitor must be an INDA Member who is paid in full for one of the following periods:

January 1, 2018 – December 31, 2019
January 1, 2019 – December 31, 2020

In the event that an INDA Member Exhibitor does not remain a member in good standing for one of these periods, they will be invoiced for the space rental difference and a 15 percent service charge. This invoice must be paid for the Exhibitor to remain in good standing for future events.

EXAMPLE: The INDA Member price for a 10 foot x 15 foot booth is $4,200 and the non-member price is $5,100, a difference of $900. The non-member Exhibitor will be invoiced $900 plus a 15 percent service charge for an additional amount due of $1,035. This invoice must be paid for the non-member Exhibitor to remain in good standing for future events.